Hanson Board of Selectmen
WHRSD High School Library
Wednesday, March 11, 2015 @ 7 pm
Meeting Minutes
Meeting convened: 7:08 p.m.
Meeting adjourned: 7:20 p.m.
Hanson Board of Selectmen Members:
Members present: Bruce Young (chair); Bill Scott (vice); Jim McGahan (clerk); Kenny Mitchell
Members absent: Don Howard
School Committee Members:
Members present: Mrs. Taylor, McSweeney; Messrs. Hayes (chair), Trotta, Lynam, Small, Cullity, Bois, Ford
Members absent: Mr. O’Brien
Administrators present: Dr. Ruth Gilbert-Whitner, Superintendent of Schools Ellen Stockdale, Assistant Superintendent of Teaching and Learning Dr. John Queally, Assistant Superintendent of Special Education Chad Peters, Director of Technology Services
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Bruce Young called the meeting to order on behalf of the Hanson Board of Selectman.
Chairman Bob Hayes spoke to the repairing of roof and lintels at the Hanson Indian Head School. He addressed both the Hanson BOS and WHRSD School Committee – of the Inter-municipal agreement, the RFQ (request for qualifications) and overall voting process, which was conducted on the recommendation to contract with Gale Associates, Inc., for the roof and lintel repair projects for the Indian Head Elementary School in Hanson.
Mr. Hayes provided an overview of the formation of the subcommittees (i.e. Hanson School Repair Committee, Inter-municipal Committee, etc.) by the Hanson Board of Selectman and School Committee to address building issues with Maquan and Indian Head Schools in Hanson. After several meetings and going through the bidding process for a designer, there were 9 applicants, highly qualified that were scaled down to 3, that were interviewed. Each was addressed with a set of the same questions, where their responses were recorded and evaluated. All 3 did well – and not all questions had the same answers.
Gale had the initial report study which was provided to all applicants. It was a good discussion and the process worked well to a final end – Gale was picked as the preferred designer.
Chairman Hayes - indicated that under the Inter-Municipal Agreement, a joint vote of the School Committee and Hanson Board of Selectmen was required to approve this designer, Gale Associates, as the selected and qualified designer and submitted a contract to begin the Indian Head roof and lintel projects.
The School Committed voted:
VOTE: Mr. Small motioned; Mr. Ford seconded; voted to accept Gale Associates as the qualified designer to provide engineering design and consulting services for the Roof Replacement and Slate Roof Areas and Masonry Wall Lintel Replacement at the Indian Head Elementary School and approve the proposal contract, as presented. The motion passed unanimously 9-0-0.
Hanson Board of Selectmen voted:
Hanson Board of Selectmen Chairman, Bruce Young, reminded members that the town of Hanson voters approved these projects and asked for a motion from the Board of Selectmen to accept Gale Associates as the qualified and accepted applicant for design study.
VOTE: Mr. William Scott motioned; Mr. Kenneth Mitchell seconded; voted to accept Gale Associates as the qualified designer to provide engineering design and consulting services for the Roof Replacement and Slate Roof Areas and Masonry Wall Lintel Replacement at the Indian Head Elementary School and approve the proposal contract, as presented. The motion passed unanimously 4-0-0.
Adjournment:
BOS meeting was adjourned – Jim McGahan motioned to adjourn the meeting; Mr. William Scott seconded – the motion passed unanimously 4-0-0. (7:20am)
Submitted by
James McGahan
Voted and Approved April 7, 2015
4 – 0 – 1 (Howard)
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